Good time management enables you to work smarter – not harder – so that you get more done in less time.
The main benefit in working smarter, not harder is to have more time for your personal life. Manage your time, achieve more and be more effective.
According to a study by the McKinsey Global Institute, over 60% of our workday is spent on unproductive busywork, like looking for information or tracking down colleagues. Email alone was found to consume nearly 30% of the work week.
Remote work can be challenging, but there are also benefits, like more flexibility, less time spent in traffic and improved work-life balance. With the right prioritization tools, you can manage your time more effectively.
Effective time management means getting more of the important work done. Here are several strategies that can help you organize your time more effectively.
Multitasking is a myth. Studies show that productivity can drop by as much as 40% when switching between tasks or redirecting your energy to unimportant tasks and activities.
Plan ahead and prioritize
Be proactive with your time and energy levels. Prioritize and set goals. Organize your time. Have a to-do list. Limit your list to 5 tasks.
This is an effective stress management technique that helps you increase the control of a situation by planning in advance.
Focus on one thing at a time
Finding focus in the Digital Age means better time management skills. Work smarter by concentrating on the things that are most critical to your job performance and the company’s success.
Group similar work together
Block time in your calendar for similar activities that you can tackle in batches. Things like responding to email, tasks that require critical thinking and concentration like research, writing or brainstorming. This is because it takes time to get into a rhythm and be productive.
Work in 90-120 minutes time blocks
Science has proven that our brain can manage tasks for 90-120 minutes at optimal levels before losing concentration. By working in 90 to 120-minute blocks followed by a 20-30 minute break, you’ll be able to concentrate longer, avoid distractions, and maintain higher energy levels.
Stress can cause physical, emotional, and behavioral problems and can impact your physical and mental health, energy and general well-being.
According to the American Psychological Association “the most effective stress-relief strategies are exercising or playing sports, praying or attending a religious service, reading, listening to music, spending time with friends or family, getting a massage, going outside for a walk, meditating or doing yoga, and spending time with a creative hobby.”
Essential oils can help you focus and relax. Try scents such as Lavender, Sandalwood, Clary Sage, Ylang Ylang for relaxation and a fresh and invigorating scent for focus and concentration: Citrus (Orange, Lemon), Peppermint, Eucalyptus.
Some of the best essential oils for sleep are: Lavender, Chamomille, Valerian, Sandalwood, Ylang Ylang.
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Taking care of your body and mind is essential when you want to work smarter, not harder. Plan and organize your time more effectively, focus on one thing at a time and enjoy greater focus and time for the things that matter to you the most.